Productivity Personas Cheat Sheet


Personas are a simple way to share examples of the different types of behaviors. Anybody can be a mix of some or all of the various personas. No persona is good or bad. Some are more effective than others depending on the situation. The key is to use the personas as a lens on behavior. You can analyze yourself, other people, and common interactions. We all have the capacity for the various behaviors. The trick is to know your preferences and the preferences of others.

3 Ways to Use Productivity Personas

You can use productivity personas to help you with the following:

  1. Know Yourself. If you’re aware of the personas, you can use them to your advantage. For example, don’t let your inner critic or perfectionist get in the way of your doer. Ask yourself, when are you at your best? Are you more of a starter or a finisher? Are you more of a maximizer or a simplifier? Are you more of a thinker or a doer?
  2. Team Up. Pair up or team up with others that compliment your preferred patterns. Ask yourself, who can you team up with to get results? How can you build more effective teams?
  3. Improve the Situation. You can imagine how some behaviors work better with others and how some can create conflict. Swap out for more effective personas based on the scenario. Ask yourself, what are the best behaviors for the situation?

20 Productivity Personas

The following table summarizes productivity personas:

1. Starter
Starts things but doesn’t always finish. Their energy comes from thinking up new ideas and kicking things off. Love prototyping an idea, but once they’ve figured it out, they’re ready to move on to something else.

2. Finisher
Brings things to closure. Effective finishers, complete things and move on. Is a fit and finish type of person. It’s finished when they say it’s finished.

3. Thinker
Is an ideas person. Thinking is what they do best. Analyzing is their game, but doing is somebody else’s game. They don’t have to act on their thoughts to enjoy them.

4. Doer
Does their job. They tend to get their job done. They may not come up with new ideas, but they have a preference for taking action.

5. Simplifier
Finds the simplest path. Strips things down to the minimum. Good enough for now is OK in their book.

6. Maximizer
Finds the maximum impact, which can often include being complete.

7. Critic
Finds the faults. They’ll find ways why you can’t or why it’s wrong. They’ll critique themselves, their work or their ideas. Anything is fair game.

8. Can do
Finds a way. Where there’s a will, there’s a way, and they’ll find it. It may not be the optimal solution, but worst case, they’ll find a workaround.

9. Opportunist
Finds the opportunity in any situation.

10. Perfectionist
Treats everything like a work of art. Quality is their name, finishing isn’t their game. They’ll be done when it’s done. It will be done just as soon as it’s perfect. Whenever that is.

11. Details
Loves the details and will want to see things through. Dots the “I’s and crosses the “t”’s. Spreadsheets are one of their passions.

12. Big Picture
Sees the forest from the trees. Likes the big ideas and doesn’t want to get lost in the minutia.

13. Facts and figures
Is a numbers person. They want quantifiable measurements. Like Details, they too like spreadsheets.

14. Controller
Likes to control things. This could be the doers, the project, or their world.

15. Tinkerer
Likes to tinker. The world is their sandbox. Dabbles here, dabbles there.

16. Marketer
Communicates the value. Knows how to sell ideas.

17. Achiever
Likes to accomplish things.

18. Randomizer
Makes their latest priority into other people’s problems.

19. Daydreamer
Likes to dream up better ways for better days. They’d rather dream than do. They don’t have to act on their dreams to enjoy them.

20. Procrastinator
Finds way to put off to tomorrow, what they really should do today. They only send belated birthday cards since they know they’ll never send them out on time.


Please enter your comment!
Please enter your name here