Day 14 – Carve Out Time for What’s Important

image“Things which matter most, should never be at the mercy of things which matter least.” – Goethe

Your Outcome: Make time for what’s important.  Spend more time in what really matters in YOUR life, and spend less time in what does not.  As one of my friend’s puts it, “time is all we have.”

Welcome to day 14 of 30 Days of Getting Results, a series of posts where I share with you the art and science of getting more effective results from my book, Getting Results the Agile Way.

In day 13, we learned how to triage our action items with skill to chop our backlogs or overflowing plates down to size.

Today, we learn a vital key to successful and effective time management.  We learn how to make time for what really matters in our life, a day at a time and a moment at a time.

A Lesson in Life for the Best of Your Life

One of the most crucial lessons in life that many people learn the hard way is this:

You don’t have time, you make time.  If you don’t make time for what’s important, it doesn’t happen.

You’ll never get off the treadmill or stop treading water, unless you decide to.

And that’s what this series of posts is all about … helping you get results, enjoy the journey, and make the most of what you’ve got … with skill (versus just hoping for the best  or trying harder or wishful thinking.)

Put in the Big Rocks First

This is a story I first heard from Stephen Covey a long time back that really stuck out for me.  As the story goes, a teacher fills a jar with rocks until no more would fit.  He then asks the class, “Is the jar is full?”  The class says, “Yes.”

The teacher reaches under the table, pulls out some gravel, and adds the gravel to the jar.  The gravel fills the spaces between the rocks.

The teacher asks again, “Is the jar full?” Some nod their head.  The teacher then adds sand to the jar filling up the remaining spaces.

The teacher asks, “Is the jar full?”

The class is on to him now and says, “No.” “Good,” the teacher replies, and he proceeds to pour water into the jar until it’s filled to the brim.

The teacher asks, “What’s the point of this illustration?”  One of the students replies that no matter how full your schedule is, you can always fit more things in.

”No,” the teacher responds.  The point is this:

If you don’t make room for the big rocks, you’ll never fit them in.

Make Room for Your Big Rocks Today, Each Day

This is where The Rule of 3 helps.  Are you spending the right amount of time today on those three results or stories that you want to accomplish?  The default pattern is to try and fit them in with all your existing routines.  A more powerful approach is to make time for your three results today and optimize around that.

This might mean disrupting other habits and routines you have, but this is a good thing.  The more you get in the habit of making time for what’s important, the more you’ll get the results you want.   If you’re not getting the results you want you can start asking better questions.  For example, are you investing enough time?  Are you investing the right energy?  Maybe the approach is off.

Just maybe, a different thing happens.  Maybe you start accomplishing the results you *thought* you wanted, but you don’t like what you get.  The grass is NOT always greener.  Now you can step back and ask whether you’re choosing the right outcomes or stories for what YOU really want or really need in your life right now.

What are You Rushing Through For?

Covey teaches us, be efficient with things, but effective with people.  Whenever I see somebody rushing through something or it feels like it’s a drive by dump or exchange, I have to ask:

“What are you rushing through for?”  …

Sometimes it’s because people are late.  Sometimes it’s because they are more focused on the goal, than the journey.  A lot of times, it’s because they simply didn’t  allow themselves to be here now, where this moment is the one that really counts.

It doesn’t mean being slow, unless slow makes sense for the situation.  In fact, I can’t help but to think of John Wooden’s saying, “Be quick – but don’t hurry!”  For me, it reminds me to be deliberate and mindful on how I pace myself.   I can be quick without haste or rushing through things, as if something else is always more important, somewhere else.

3 Ways to Carve Out Time for What’s Important

Take the time to step back and reflect on where you spend your time on a regular basis.  Here are three ways to make time for what’s important:

  1. Reset your day
  2. Reset your schedule
  3. Invest in your Hot Spots

Let’s walk through each one.

1. Reset your day

You can do a reset for your day by stepping back and asking yourself, “What three results do I want for today?”  For example, one of my outcomes today is, “Enjoy the nice day outside.”

I’m not going to let something else get in the way of missing our fleeting sunny Summer days.

2. Reset your schedule

You can do a reset for the week by stepping back and asking yourself, “What three results do I want for this week?” … or “What three stories do I want to light up in my life or make happen for the week?”

You can then fit everything else around that.

You can also simply check whether you’ve made enough time in your schedule on a weekly basis for the things that really count, for you, in your life right now.  It’s not all-or-nothing, and there’s always a way to spend a little more time here, and a little less there, but you might have to get creative.

If you get stuck here, pair up with somebody and ask for their help … you might be surprised how this simple act gives you clarity on your calendar, and how another pair of eyes can really shine the light on ways to get more of what you want.

3. Invest in your Hot Spots

However you define your Hot Spots (mind, body, emotions, career, financial, relationships, and fun), you can very deliberately map out what’s important in your life, and you can deliberately invest in your Hot Spots.  I found the single most important factor here is to make time on my weekly schedule for my Hot Spots.

If I’m not getting enough time in a bucket, then I schedule more time.  If I’m putting too much time into one bucket, and not another, then I adjust it.  Once I have enough time in the right buckets, then I make sure I’m investing my best energy and best mindset.  I never want to be in a scenario where I’m always rushing through, because I didn’t make time for it.

And, of course, you can always simply ask yourself, “What are you rushing through for?” and do a reset, at any moment, at any time.

Today’s Assignment

  1. Make time TODAY for something you really want to spend more time in, that’s important for you.  Maybe it’s as simple as feeding the ducks.  Maybe it’s spending time with an old friend.  Maybe it’s spending more time learning about Agile Results :)     Who’s to judge?  You are.  Just remember, you’re the one that lives with the consequences of how you choose to spend your time … each moment, each day, every day.  Be the author of your life, and write your story forward.  No regrets, just choosing your own adventure from here forward.
  2. Step back and ask the tough question, “What are you rushing through for?  If the answer is nothing, then just kick back and enjoy doing whatever you’re doing right here, right now.

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